The Control Document is becoming electronic and mandatory.
From 5 October 2026, every domestic road freight movement in Spain must carry its electronic Documento de Control Administrativo (DeCA). Fincargo generates, signs, archives and interoperates it — across any TMS, for shippers, carriers and forwarders.
Regulatory framework
From paper to a mandatory electronic document.
The Control Document has existed since 2012. What changes now is the format: it becomes electronic and mandatory across the whole country.
Electronic Administrative Control Document
Travels with the goods and lets inspectors verify who's contracting, who's carrying, and what's moving. An administrative and control function — not a contractual one.
- ·In place since 2012 on paper (Orden FOM/2861/2012)
- ·What's changing now: electronic and mandatory format
- ·Mandatory whenever an effective carrier is contracted
DeCA's legal framework
The framework that defines content, obligation, liability and technical requirements.
Missing the document, or missing essential data, is sanctioned per shipment — independently, and up to a year back. Liability falls on the contracting shipper and the effective carrier — each party answers for its own data (Orden TRM/282/2026).
Technical requirements · Resolución 5/6/2026
Native PDF, QR code, and a single URL.
How the digital DeCA must be generated, published and retained. Fincargo meets all three pillars out of the box.
Native PDF
Digitally generated, never scanned.
QR code
Embedded in the PDF, scannable with any device.
Single HTTPS URL
Direct PDF download, no manual authentication.
The Fincargo solution · e-CMR / control document
An end-to-end digital process. Total compliance.
Seven coordinated stages — one digital transport document, from the ERP order to the financed invoice.
Order creation & integration
- Omnichannel input · manual, parsing, API
- TMS / ERP integration · frictionless
- Master data · parties, routes, languages
Assignment & dispatch
- Assignment · WhatsApp, email, API
- Automatic notification
- Translation · automatic for drivers
Driver acceptance
- Magic link · no app required
- Secure by design · PIN access
- Validity control · acceptance / rejection
Transport execution
- Geolocation · real-time visibility
- Tracking · integrated with Webfleet
- Automatic controls · business rules
Delivery & proof (POD)
- eIDAS signature · loading & unloading
- Geofencing · location-validated signature
- Evidence · photos, video, voice
Document closure
- Time-boxed edits · governed by business rules
- Versioning · up to 4 immutable versions
- PDF fallback · for contingencies
Invoicing & audit
- Invoice management · native financial flow
- Automatic audit · discrepancy detection
- Full audit trail
One signed rail
From order to financed invoice — every stage adds a layer of truth on top of the same document.
The choice · who owns the e-CMR rail?
Your TMS's e-CMR, or a neutral, interoperable rail?
Shippers and logistics companies face a fork in the road: the module bundled with their TMS, or a neutral, interoperable, API-first solution. The differences, honestly.
Interoperability · hub & spoke
There will never be one single e-CMR for the whole chain.
Shippers, forwarders and carriers will necessarily use different technical solutions. The question isn't who wins — it's how they interoperate. Fincargo acts as a trusted hub: every party keeps its own tool, and the hub guarantees identity, interoperability and traceability.
A trust layer for identity, traceability and document exchange.
More than a document
A rail that learns, connects and automates.
Compliance is the starting point. The advantage is what Fincargo does with every e-CMR operation.
Learns from every operation
Every signed e-CMR feeds a single data backbone. Route patterns, carrier performance, incidents and disputes — the intelligence emerges from real operations, not another BI project.
Connected with Webfleet
Our Webfleet partnership links the document to vehicle telematics: real-time geolocation, route tracking, and location-validated signatures (geofencing). Execution stops being a claim — it becomes proof.
Agentized processes
On the same signed rail, Virtual Employees™ automate freight audit, invoicing and invoice financing — 24×7, within thresholds you define, with every action traceable and reversible.
FAQ
Common questions about the DeCA and e-CMR mandate.
The Documento de Control Administrativo (DeCA) travels with the goods and lets inspectors verify who's contracting, who's carrying, and what's moving. It has existed on paper since 2012 (Orden FOM/2861/2012); from 5 October 2026 its format becomes electronic and mandatory.
From 5 October 2026, under Ley 9/2025 on Sustainable Mobility (8th transitional provision), with no grace period, for every domestic road freight movement in Spain.
It's the digital version of the transport contract (CMR/waybill) that travels with the shipment. With Fincargo it's signed electronically (eIDAS, OTP + QR) and is interoperable across every party's TMS or ERP.
Liability falls on the contracting shipper and the effective carrier, each for its own data (Orden TRM/282/2026). The shipper is exonerated if it can prove the document was correctly issued (Art. 7.1, FOM/2861/2012).
It must be a native PDF (never scanned, max. 5 MB) with an embedded QR code linking to a single HTTPS URL, directly accessible with no manual authentication — per the technical Resolución of 5/6/2026.
With Fincargo, the e-CMR/DeCA is generated automatically from the order (API integration with your TMS or ERP), signed electronically at loading and unloading, and archived and accessible via PDF, QR and a single URL — no system change or data migration required.
It's a serious infringement, sanctioned at €401–600 per shipment (LOTT Art. 141.17), applied independently per shipment and going back up to a year.
The waybill (CMR) is the transport contract between the parties; the Control Document (DeCA) serves an administrative/control function for roadside inspections — they're distinct documents, though Fincargo manages both on the same signed rail.
Partners & standards
Interoperable by design.
Aligned with GS1 identification standards, the Peppol network and the EU's eFTI framework — with certified information security and data protection.
Connect your ecosystem and have your digital DeCA live in days — not quarters.
One API integration, your TMS untouched, guaranteed compliance, and a data rail that works for you. No hidden fees.
